For small businesses, ensuring payroll is accurate and timely is a critical task that demands attention to detail and efficiency. In 2025, payroll stub generators are more important than ever to simplify the process of paying employees while maintaining compliance with tax laws and other regulations. Whether you’re running a local coffee shop or an online consultancy, a reliable payroll stub generator can make managing employee paychecks seamless.
In this guide, we’ll explore the top payroll stub generators for small businesses in 2025, with a focus on the best options available today. From easy-to-use platforms to feature-rich solutions, these tools help reduce errors and save time, allowing business owners to focus on growth.
1. StubCreator
StubCreator is a top contender for businesses looking to streamline their payroll process. It’s a comprehensive tool that offers a simple, user-friendly interface for creating and distributing professional pay stubs in minutes. With features like customizable templates, automatic tax calculations, and quick PDF generation, StubCreator helps small businesses stay compliant with labor and tax laws.
Key Features:
- Customization: StubCreator allows businesses to create pay stubs that match their brand, from fonts to logo placement. This feature is perfect for businesses that want a more professional touch in their payroll documents.
- Tax Calculations: The platform includes automatic tax deductions based on current rates, helping business owners ensure they don’t miss important tax details.
- Compliance: StubCreator ensures that pay stubs comply with all legal requirements, including federal and state tax laws.
- Cost-Effective: With flexible pricing plans, it’s an affordable option for small businesses of all sizes.
2. QuickBooks Payroll
QuickBooks has long been a trusted name in accounting software, and its payroll service is no exception. QuickBooks Payroll offers a full suite of payroll solutions for small businesses, including pay stub generation. With integration into the QuickBooks ecosystem, users can quickly generate pay stubs and sync payroll data with their accounting system.
Key Features:
- Easy Integration: If you’re already using QuickBooks for your business accounting, QuickBooks Payroll integrates seamlessly to offer streamlined payroll processing.
- Direct Deposit: Send employee pay directly to their bank accounts, ensuring timely payments without the hassle of checks.
- Automatic Tax Updates: Stay up-to-date with the latest tax rates automatically, so you can be sure you’re always compliant.
- Employee Portal: Employees can access their pay stubs and other payroll information through a secure portal.
3. Gusto
Gusto is an all-in-one payroll, benefits, and HR platform designed for small businesses. It’s a popular choice for payroll stub generation due to its ease of use and robust features. With Gusto, you can create detailed pay stubs that include tax breakdowns, benefits, and deductions.
Key Features:
- User-Friendly: Gusto’s intuitive interface makes it easy to set up payroll, manage employee benefits, and generate pay stubs.
- Automatic Filing: Gusto automatically files taxes on your behalf, helping you avoid mistakes and penalties.
- Employee Access: Employees can easily access their pay stubs online through Gusto’s secure portal.
- Comprehensive Payroll: In addition to pay stub generation, Gusto offers direct deposit, automated tax calculations, and compliance assistance.
4. PayStubCreator
PayStubCreator is another fantastic tool for generating pay stubs quickly and easily. It offers a clean, simple interface and allows small businesses to create professional pay stubs in just a few clicks. PayStubCreator is designed for businesses that want a straightforward solution without the complexity of full-fledged payroll systems.
Key Features:
- Quick Generation: Create accurate pay stubs in less than five minutes, no payroll experience required.
- Tax Calculations: Automatically calculate federal, state, and local taxes for accurate deductions.
- Downloadable Stubs: Once the pay stub is created, you can download it in PDF format for easy distribution to employees.
- Affordable: PayStubCreator offers budget-friendly pricing, making it accessible for small businesses with limited payroll needs.
5. OnPay
OnPay is an easy-to-use payroll software platform designed to help small businesses manage payroll, taxes, and pay stubs with minimal hassle. OnPay simplifies the payroll process and ensures employees receive accurate pay stubs with detailed tax information.
Key Features:
- Automatic Tax Filing: OnPay takes care of federal, state, and local tax filings, reducing the chance of human error.
- Multi-State Support: For businesses with employees in multiple states, OnPay ensures all state-specific tax laws and deductions are accounted for.
- Employee Access: Employees can view and download their pay stubs through OnPay’s employee portal.
- Affordable Plans: OnPay offers competitive pricing for small businesses, making it a great choice for startups and entrepreneurs.
6. Wave Payroll
Wave Payroll is a low-cost solution that’s particularly well-suited for small businesses looking for a simple, cost-effective payroll solution. While it doesn’t come with as many bells and whistles as other platforms, it does the job when it comes to generating pay stubs and paying employees.
Key Features:
- Simplicity: Wave Payroll is designed for businesses that don’t need a complicated payroll system. It’s an excellent choice for those who want to keep things straightforward.
- Automatic Tax Calculation: Like most payroll systems, Wave automatically calculates federal and state taxes to ensure your payroll is always accurate.
- Direct Deposit: Employees can receive their pay through direct deposit, making payments faster and more efficient.
- Affordable: Wave Payroll’s free plan offers basic payroll functions, and its paid plans are also competitively priced.
7. Zenefits
Zenefits is a comprehensive HR platform that includes payroll services for small businesses. Known for its focus on simplifying HR tasks, Zenefits makes pay stub generation a breeze while offering an array of other HR management tools.
Key Features:
- HR & Payroll in One: Zenefits combines HR, benefits, and payroll functions in one platform, making it ideal for small businesses that want an all-in-one solution.
- Automatic Updates: The platform ensures that all payroll taxes are calculated correctly based on current laws and regulations.
- Employee Access: Employees can access their pay stubs and other relevant documents online.
- Scalable: Whether you’re a startup or have a growing team, Zenefits can scale with your business.
8. Square Payroll
Square, widely known for its point-of-sale system, also offers payroll services that are ideal for small businesses. Square Payroll makes generating pay stubs a quick and easy task, and it integrates with your Square account for simplified payroll management.
Key Features:
- Integration with Square: If you already use Square for payments, Square Payroll integrates seamlessly to make payroll management easier.
- Direct Deposit: Pay your employees quickly and easily through direct deposit, reducing the need for physical checks.
- Tax Filing: Square Payroll automatically handles payroll tax filings and year-end tax forms.
- No Hidden Fees: Square Payroll is transparent about its pricing, with no hidden fees or surprise costs.
Conclusion
In 2025, small businesses have access to a wide array of payroll stub generators that can make managing employee payments easier and more efficient. Whether you’re looking for a simple solution like StubCreator or an all-in-one platform like Gusto or Zenefits, there are plenty of great tools out there to meet your needs. The key is choosing the right tool based on your business size, complexity, and budget.
By adopting one of these top payroll stub generators, you’ll ensure that your payroll is accurate, compliant, and hassle-free, allowing you to focus on growing your business with confidence.
